It is likely that during the course of this retainer certain information may have to be disclosed to third parties, for example, expert's reports. We will only disclose such information having discussed the matter with you and obtained your consent to disclosure or where we are under a professional obligation to disclose, or where the information is of a general or public nature and its disclosure is helpful to progress the matter to a successful conclusion.
Solicitors are under a professional and legal obligation to keep the affairs of clients confidential. This obligation, however, is subject to a statutory exception: recent legislation on money laundering and terrorist financing has placed solicitors under a legal duty in certain circumstances to disclose information to the National Crime Agency. Where a solicitor knows or suspects that a transaction may involve money laundering or terrorist financing, the solicitor may be required to make a money laundering disclosure. If, while we are acting for you, it becomes necessary to make a money laundering disclosure, we may have to stop working on your matter for a period of time and may not be able to inform you that a disclosure has been made nor the reasons for it.
In accordance with the Money Laundering Regulations 2017, we may be audited by our bank in respect of monies we hold in client account. If your matter is called for such audit purpose we will be obligated to provide the bank with copies of the due diligence (from a financial perspective) undertaken on your matter. The information is required to be provided to the bank within two days of their request.
Confidentiality is of paramount importance and your file will not be disclosed to any other party save with your express consent. However, in the interests of ensuring that we maintain high standards of service to you we do permit external audit of our systems by our financial auditors, the auditors for ISO 9001, Lexcel and the assessors for Conveyancing Quality Scheme. As a result your file may be called for audit and we will therefore presume that you consent to this unless you specifically indicate to the contrary when signing this form.
Where we act as a data controller (as defined in the General Data Protection Regulation (XXXX) or any successor legislation to it) pursuant to this retainer in respect of any personal data concerning you, we shall do so in accordance with our privacy notice. Our privacy notice is available on request and may also be viewed on our website. Our privacy notice shall be deemed to be incorporated into this retainer.